Refund Policy
Last updated: 20/4/2025
At Vortex PET Blow-Tech, we understand that circumstances may require order cancellations or modifications. This policy outlines our terms for refunds and cancellations.
Order Cancellation
Order cancellation terms:
• Before Production Start (within 48 hours of order):
- Full refund minus 5% processing fee
- Cancellation must be in writing
• During Production (before completion):
- Up to 70% refund depending on production stage
- Detailed cost breakdown will be provided
- Material costs may be deducted
• After Production Completion:
- Cancellation subject to restocking fees
- Shipping costs non-refundable
- Custom modifications non-refundable
Refund Timeline
Standard processing times for refunds:
• Initial Review: 2-3 business days
• Approval Process: 3-5 business days
• Bank Processing: 5-10 business days
Total refund processing time may take up to 15 business days depending on your bank and payment method.
Required Documentation
For refund processing, please provide:
• Original purchase order number
• Written cancellation request
• Reason for cancellation
• Bank account details
• Company details
• Authorized signatory approval
All documents must be submitted on company letterhead where applicable.
Non-Refundable Items
The following are non-refundable:
• Custom mold designs
• Specialized modifications
• Installation costs
• Training fees
• Shipping and handling charges
• Import duties and taxes
• Third-party service charges
Partial Refunds
Partial refunds may be issued in cases of:
• Production stage cancellations
• Modified standard equipment
• Partially completed installations
• Special order components
• Currency exchange rate changes
Each case will be evaluated individually based on the specific circumstances.
Quality-Related Returns
For quality-related issues:
• Inspection must be done within 30 days
• Issues must be documented with photos/videos
• Technical team assessment required
• Replacement parts will be provided first
• Full refund only if repair is impossible
• Return shipping covered for valid claims
Refund Payment Methods
Refunds will be processed through:
• Original payment method when possible
• Bank wire transfer for international orders
• Company check for domestic orders
• Letter of Credit reversal where applicable
Processing fees may apply depending on the payment method.
Special Circumstances
Special consideration for refunds in cases of:
• Force majeure events
• Regulatory changes
• Import/export restrictions
• Company bankruptcy
• Natural disasters
• Unforeseen technical limitations
Each case will be reviewed individually by management.
Deposit Handling
Deposit refund policies:
• Initial deposits (30%): Partially refundable
• Progress payments: Subject to work completed
• Final payments: Non-refundable after shipping
• Security deposits: Fully refundable
• Maintenance deposits: Pro-rated refund
Need Assistance?
For refund inquiries or to initiate a cancellation, please contact our finance department:
- Email: finance@vortexpetindia.com
- Phone: +91 91755 88699
- Hours: Monday - Friday, 9:00 AM - 6:00 PM IST